EICAP Logo
Contact Information
935 E Lincoln Rd
Idaho Falls, ID 83401
P: 208-522-5391
T: 1-800-632-4813
F: 208-522-5453


Accounting Specialist-Accounts Payable

Closing Date: September 25, 2019

EASTERN IDAHO COMMUNITY ACTION PARTNERSHIP

JOB DESCRIPTION 

Position Title:            Accounting Specialist AP

Department:             Fiscal

Supervisor:                Controller

Position Status:         Full Time, Non-Exempt

Salary Range:          $13.00-$14.50 Per Hour

POSITION SUMMARY:

Under the direction of the Controller, the Accounting Specialist AP is responsible for the accounts payable operations of Eastern Idaho Community Action Partnership.  In addition, this position is responsible for reconciling monthly purchase card statements, reconciling vehicle mileage logs to gasoline merchant statements, reconciling departmental postage usage, and serves as a backup for Head Start invoicing.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  1. Maintains an accounts payable system in accordance with generally accepted principles of accounting.  Account for the requesting, withdrawal and disbursement of agency funds.
  2. Assures all transactions are properly recorded within the accounting system and that they are supported with correct documentation that is readily accessible for audit purposes.
  3. Enters invoices into computer and verifies accuracy.  Match vendor invoices and purchase orders in preparation for payment.  Runs all checks in a timely manner.  
  4. Reconciles Agency’s Purchase Card Statement, verifies all backup documentation, and enters it into accounting system.
  5. Reconcile vendor statements and resolve discrepancies in a timely manner. Communicate and maintain vendor relationships in a professional manner.
  6. Distribution of invoices to appropriate programs.
  7. Reconciles agency vehicle logs to gasoline vendor statements and verifies receipts and coding.
  8. Reconciles postage usage to monthly statement and ensures accuracy of departmental coding.
  9. Monitor outstanding checks, report and remit unclaimed property as required by law.
  10. Monitor and report on purchase order encumbrance balances.  Liquidate encumbrances and close purchases orders as necessary to maintain accurate encumbrances within the accounting system.
  11. Process 1099’s on an annual basis using accounting software.
  12. Provides the auditing firm with applicable information and access to records necessary for the audit of EICAP.
  13. Perform backup duties for Headstart invoicing and other duties as assigned.
  14. As an employee of EICAP you will assume the responsibility of understanding your role in accomplishing the strategic goals and performance measures of the Agency.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

Associate Degree in accounting or four years experience in a professional accounting environment is desired. However, cumulative work experience in various accounting disciplines will be considered.  Experience in a non-profit agency desired.

SKILLS and ABILITIES:

This section is used to illustrate language, math and reasoning.

LANGUAGE  SKILLS:

Ability to read, analyze, and interpret general business procedures and governmental regulations.  Ability to write reports and business correspondence. Ability to communicate effectively in English; ability to speak Spanish is an asset.

MATHEMATICAL SKILLS:

Ability to apply basic concepts of algebra and geometry. Ability to calculate and apply figures and amounts such as fractions, percentages, and proportions to practical situations.  

REASONING ABILITY: 

Ability to interpret and apply common sense understanding in order to carry out instructions furnished in written, oral, diagram, or schedule form.  Ability to solve practical problems and deal with a variety of work situations within the scope of the job. Ability to perform job tasks independently and be proactive in decision making to mitigate potential problems.

CERTIFICATES, LICENSES, and REGISTRATIONS:

Employee must be insurable and have a valid Idaho driver’s license.

OTHER SKILLS and ABILITIES:

Proficiency in the use of computer and all common office machines required.  Ability to work with specific computer software, including word processing, spread sheet programs.  Training on Abila Accounting Software will be provided. Adequate typing and calculator skills are necessary for this position. Occasional overnight travel for training purposes will be required.  The employee must also possess the ability to work at a rapid pace in a hectic environment. Ability to work with low-income clients is required.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee frequently is required to use hands to handle objects, tools, or controls.  The employee is occasionally required to stand, walk, and reach with hands and arms; and to stoop, kneel, or climb.

The employee must occasionally lift and/or move up to 20 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

Eastern Idaho Community Action Partnership is an EEO Employer.