Receptionist-Administrative Support (Temporary)
Closing Date: October 8, 2021
EASTERN IDAHO COMMUNITY ACTION PARTNERSHIP JOB DESCRIPTION
Position Title: Receptionist/Administrative Assistant Administration
Department Supervisor: Chief Financial Officer
Position Status: Temporary
Starting Wage: $11.00-13.00 per hour DOE
Under the Direction of the Chief Financial Officer and Director of Business Operations, the Receptionist/Administrative Assistant performs reception duties and a variety of clerical duties needed to support EICAP’s strategic goals and objectives. The Receptionist/Administrative Assistant operates EICAP’s main telephone system and greets visitors at the front desk in a professional and courteous manner.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Greet those entering the organization in a professional and welcoming manner.
- Give basic information over the telephone and in the office.
- Refer callers and visitors to appropriate inter/intra agency resources.
- Process referrals from the Universal Intake forms.
- Maintain office security by following safety procedures for customers and visitors .
- Pick up, process, and distribute mail daily.
- Log all incoming cash and checks received and follow EICAP’s cash receipts protocol.
- Maintain and post meeting room schedules outside of interview rooms, conference, and board room.
- Maintain the agency building and vehicle keys and respective logs.
- Maintain a safe and clean reception area. Ensure coverage of the reception desk when out of office.
- Review the Post Register for any EICAP related articles. File articles for future reference.
- Issue thank you letters to donors.
- Log and reconcile monthly Administrative P-Card purchases and request missing receipts.
- As an employee of EICAP you will assume the responsibility of understanding your role in accomplishing the strategic goals and performance measures of the Agency.
- Perform other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
- High school diploma or general education degree (GED) and two or more years’ experience and/or training in basic office skills.
- Previous public contact work experience preferred.
SKILLS and ABILITIES:
- Ability to read, understand and apply general business procedures.
- Must have sufficient speech and hearing ability to perform on a multi-line communications system.
- Ability to add, subtract, multiply, or divide quickly and correctly.
- Ability to calculate and apply figures and amounts such as fractions, percentages, and currency amounts to practical situations.
- Ability to interpret and apply commonsense understanding to carry out instructions furnished in written, oral, diagram, or schedule form.
- Ability to solve practical problems and deal with a variety of work situations within the scope of the job.
OTHER SKILLS and ABILITIES:
- Proficiency in the use of computer and all common office machines required. Ability to work with specific computer software, including word processing and spread sheet programs.
- Adequate typing skills
- Able to work at a rapid pace in a hectic environment.
- Exhibit good interviewing skills and be comfortable interacting with the low-income population in need of assistance.
CERTIFICATES, LICENSES, and REGISTRATIONS:
Employee must have the following:
- Dependable transportation
- Valid Idaho driver’s license
- Proof of current automobile insurance
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to sit and talk or hear.
- The employee frequently is required to use hands to handle objects, tools, or controls.
- The employee is regularly required to stand, walk, and reach with hands and arms; and to stoop, kneel, or climb stairs.
- The employee must regularly lift and/or move up to 40 pounds.
- Specific vision abilities required by this job include close vision and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions .
- While performing the duties of this job, the employee works in an office environment in which unrelated office and customer service activities take place.
- The noise level in the work environment is usually moderate.
- The employee is required to work regularly at a computer screen.
- The work area may have fluorescent lighting and air conditioning.
Eastern Idaho Community Action Partnership is an EEO employer.